I don’t know about you but I go through continual changes and challenges in trying to better manage my Email.  I have a corporate account managed through Outlook as well as a couple of Gmail accounts that I manage through Outlook as well.  I use a .pst for offline storage.  I have one .pst for my “home” mail and one for my “work” mail and I access them through three different machines.

The challenge has always been on how to share these .pst  files across all the machines.  My standard method has been to store the “home” .pst on a portable usb flash drive and leave my “work” .pst on my computer at work.  The problem is I would need to remember to bring the flash drive to work and then back home so I could access it from both places and my “work” one was only accessible from work and not from home

Since I work from home, I need access to my “work” .pst, so how do I do that?  It is fairly large, so do I dedicate one flash drive for both .pst files?  Since I did not have an elegant solution, I have gone without that access because I really never had a better way to address this.

Well now I do.  I have a Dropbox account which allows me sync my local files online.  They give you 2gb of space for free.  Just download the software, it creates a local file folder and just drag the .pst files there.  Point to them from Outlook (from both work and home) and the files will stay in sync without having to think about it again.  Pretty nifty!

The only cautionary tale is that the file cannot be accessed at the same time from multiple machines.  I just started this method and I hope it works as well as I think it will!